Highlight cells if value appears no more than n times

This tutorial shows how to highlight cells if the value contained in the cells appear no more than n times in a selected range using Excel or VBA

METHOD 1. Highlight cells if value appears no more than n times using Conditional Formatting

EXCEL

Select range > Home tab > Style group > Click on Conditional Formatting > New Rules > Select Use a formula to determine which cells to format > Enter formula > Click on Format > Fill tab > Select color > Click OK

1. Select the range in which you want to highlight cells if the value appears no more than n times.
Note: in this example we are selecting range B3:C12.

Select range in which to highlight cells of appears n times

2. Select the Home tab.

3. Click on Conditional Formatting in the Style group.
4. Click on New Rules.

Select Conditional Formatting in Style group and click New Rules

5. Select Use a formula to determine which cells to format.
6. Enter the following formula =COUNTIF($B$3:$C$12,B3)>=2.
7. Click on the Format button.
Note: it's important that the cell referenced in the COUNTIF formula refers to the active cell in the selection. In this example that cell is B3.

Select Use a formula to determine which cells to format, enter value appears no more than n times formula and click format

8. Select the Fill tab.
9. Select a color.
10. Click OK.

Select the Fill tab, select color and click OK

11. Click OK.

Highlighted cells with the value that has been duplicated no more than two times in a selected range.

Highlighted cells if the value appears no more than n times

METHOD 1. Highlight cells if value appears no more than n times

VBA

Sub Highlight_cells_if_value_appears_at_least_n_times()

'declare variables
Dim ws As Worksheet
Dim ColorRng As Range
Dim ColorCell As Range

Set ws = Worksheets("Analysis")
Set ColorRng = ws.Range("B3:C12")

'highlight cells that have a value that is duplicated no more than two times in a selected range
For Each ColorCell In ColorRng

If WorksheetFunction.CountIf(ColorRng, ColorCell.Value) >= 3 Then
ColorCell.Interior.Color = RGB(220, 230, 241)
Else
ColorCell.Interior.ColorIndex = xlNone
End If

End Sub

ADJUSTABLE PARAMETERS
Worksheet Selection: Select the worksheet which contains the data in which you want to highlight cells by changing the Analysis worksheet name in the VBA code. You can also change the name of this object variable, by changing the name 'ws' in the VBA code.
Highlight Range: Select the range in which to highlight cells by changing the range ("B3:C12") in the VBA code.
Highlight Color: Select the color to highlight the cells that contain a value n amount of times in a selected range by changing the RGB code (220, 230, 241) in the VBA code.
n Duplicate: Select the number of times a value is to appear in cells for the cells to be highlighted by changing number 3 in the VBA code.

ADDITIONAL NOTES
Note 1: In this example the VBA code will highlight cells if a value is repeated three times, which is represented by (>=3) in the VBA code.

Explanation about how to highlight cells if value appears no more than n times

EXPLANATION

This tutorial shows how to highlight cells if the value contained in the cells appear no more than n times in a selected range using Excel and VBA.

This tutorial provides one Excel method that can be applied to highlight cells if value appears no more than n times in a selected range by using the Conditional Formatting. This is accomplished in 11 steps.

This tutorial provides one VBA method that can be applied to highlight cells if value appears no more than n times. In this example the VBA code will loop through each cell in the nominated range and will highlight each cell that contains a value that appears no more than two times in a selected range.

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Highlight cells if value appears at least n times	How to highlight cells if the contained in the cells appear at least n times in a selected range
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